Media Lightbox Quick Tip

Selecting Files

Once logged in, you can select multiple files by clicking and dragging your mouse over them or by holding the ctrl key and clicking on each file. Mac users can hold the cmd key and click to select several files.

File Approval System

Every Media Lightbox account includes the ‘File approval’ feature. The approval system is ideal for requesting approval on a design or prototype from your boss, colleagues or a client.


Need more users, storage or bandwidth? Upgrading your Media Lightbox account is easy. Once logged in, simply visit the upgrade section to change your plan and customize your account to suit your company.

Folder Access Control

Media Lightbox enables you to control folder permissions for single users and custom groups. Site managers could, for example, give the accounts department access to important spreadsheets, whilst the design team have access to design and marketing folders.


Lightboxes are a great way of gathering files that are stored in different folders around your system. By adding them to a lightbox, you have a copy of them in one handy location, ready to send to others.

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Client Testimonials

Trusted by Thousands of Companies Worldwide
Discover why thousands of companies around the world rely on Media Lightbox to store and share their files online with partners and colleagues.
Stephen Kelly - Manager. Video testimonial for Media Lightbox online file sharing
Spirit Marketing Group
Stephen Kelly
Hugh Marcus - . Video testimonial for Media Lightbox online file sharing
Asbestos Risk Management
Hugh Marcus
"An ideal solution to aid our worldwide business requirements"
"Media Lightbox is an ideal solution to aid our worldwide business requirements. It has enabled XPart (a division of Caterpillar Logistics) to be able to update parts catalogues on a monthly basis without the need to produce and distribute costly monthly CDs. It is an easy to use system with a simple interface for our clients."
Stuart House, Technical Support Analyst
"Media Lightbox made my job a lot easier!"
"Coastland Construction Inc is a Miami based general contracting and construction management Services Company.

I have been using Media Lightbox for the past year and it has made my job a lot easier. A portion of my responsibilities at work involves the distribution of important construction documents (drawings and specifications) which in the past would cost us a small fortune in printing fees. That cost has been reduced to a fraction of what it used to be and has simplified my life at work. Needless to say, my boss is happy I am saving him a substantial amount of money.

Also, the technical support staff at Media Lightbox is very responsive. I am looking forward to working with the major new upgrades."
Tom Torres, Senior Estimator
"Our customers, partners and collaborators are extremely pleased"
"Betteridge & Milsom is a UK Chartered Quantity Surveying practice. It is the nature of our business to produce a great number of bulky documents which have to be printed and send to our clients etc. As it is our policy to be more environmentally friendly, we decided not to print these documents but to use Media Lightbox instead.

Media Lightbox enables us to put our tender documents, drawings, cost plans etc onto the portal and then share these with our clients / contractors and other interested parties. We don’t have to print 100’s of pages and this saves us money, reduces our energy consumption and helps the environment.

The challenges that we used to be facing with emailing and sharing files before using Media Lightbox were that due to email size restrictions we were unable to send large attachments or many attachments in one email. We use Media Lightbox for sharing files like bulky documents, drawings, photos etc.

Our customers, partners and project collaborators are extremely pleased that they can receive big documents without having to receive multiple emails with multiple attachments."
Aleksandra Szweblik, Practice Manager
"Saved us money and time when preparing tender documents"
"McGahon Surveyors is an Irish Chartered Quantity Surveying practice. We decided, as part of a company review, to look into ways of streamlining the tender process. Our email capacity is only 8mb. As a result we could only ever send or receive small files.

With Media Lightbox it is no longer a case of sending multiple emails. Media Lightbox is instant and we can distribute high volumes of information to Clients, Contractors and Design Team Members at the push of a button.

The uniqueness of Media Lightbox for us is that we can present information over the web the same way as it is presented on our desktops. We accept that this can be done using a CD but the CD either has to be posted or collected in person.

We have the comfort of being able to see that everyone that has been sent information has received it and we are able to monitor their usage of the information. Media Lightbox has saved us money and more importantly a lot of time when preparing Tender Documents especially."
Donal Mooney, Chartered Surveyor
"It's a feature rich and graceful solution..."
""As owner of a design agency the sending & storing of files that are tricky to email is imperative to the smooth operation of our business. We use Media Lightbox as our own FTP solution and also recommend it on to our clients.

It's a feature rich and graceful solution to the age old problem of the 'File too large - contact your systems administrator' statement. With the recent advances to the Media Lightbox software, it is beginning to develop from being a fantastic FTP solution to providing an entry level digital asset management system that will suit any budget. I wholeheartedly recommend this product""
Robert Dallas, Managing Director
"It’s just an ideal solution for us"
"“We are a company that prides ourselves in actually doing what we say we will do, so therefore we look for that in a supplier as well and I am pleased to say that Media Lightbox has been great from our point of view – it does exactly what it says it will do without any glitches, without any difficulties.

We were burning off a lot of CD’s and putting them in the post because the vast majority of the reports we produce are far to big to email to clients. We were not usings any other online storage before Media Lightbox, I had investigated several other companies, interestingly the others were charging 3 or 4 times the cost of Media Lightbox and their service wasn’t anywhere near as good so I was quite pleased when I discovered Media Lightbox and the service has been great!

Its easy to use, easy for us to upload to, easy for our clients to’s just an ideal solution for us”"
Hugh Marcus, Director
"We would be lost without it"
"One of the great benefits of Media Lightbox is that it takes pressure off me to handle another system. I can rely on the guys at Media Lightbox and it puts control directly into our Account Managers' hands.

The AV Browne Group felt the need for Media Lightbox as we were having difficulty passing large graphical files to clients. The other need was to provide a library for our clients containing work we have done in the past. This has reduced pressure on our Studio having to retrieve images and artwork when clients have requested it.

Prior to using Media Lightbox we used a system of file transfer over the internet. This was labour intensive for our IT Department. By implementing Media Lightbox we were able to pass control of uploading files to our Account Handlers which reduced the time our IT Department spent uploading and sending files to clients.

Both our staff and clients find the Media Lightbox system very easy to use. The user friendly interface means anyone can be using the system with minimal training in a minimum amount of time.

Having used Media Lightbox and seen the benefits it has brought to the AV Browne Group I'd be happy to recommend the system to any company!""
Steven McClune, IT Manager
"The Easiest Online Asset Management System I've Seen"
"Tobermore is a UK based paving manufacturer specialising in the supply of a wide range of landscaping material. Keeping our sales team up to date with the latest brochure PDF's, product Images and animations was always a challenge before I had Media Lightbox.

Sharing files with staff and clients is now so much easier. The ability to set different users with access levels ensures users only see what they need to see. As all information is accessed via the web, users can download the information whenever they want, create "lightboxes" of specific information and email to clients without having to worry about the email attachments being captured by servers.

Since I started using the system a few years ago, the updates make it even easier to use. Now that I've been using the system, I wonder how I managed before without it. The easiest online asset management system I've seen. "
Kieran Fields, Senior Marketing Executive
"Very highly recommended!!"
"I use Media Lightbox on a daily basis and have found it extremely easy to understand and very user friendly. The software is packed with lots of
features which all in all have added up to a really worthwhile extension to my business."
Darryl Mooney, Owner
"We depend on Media Lightbox"
"We use Media Lightbox for sharing and storing everything from detailed plans, 3d drawings, on site video footage and pdf brochures."
Michael Brady, Manager
"Everything I needed"
"After searching the internet for an online file transfer service, Media Lightbox really did impress me. Other services had the need to download and install software which wasn't an option for me, but Media Lightbox offered everything I needed in a very simple, easy to use interface, with fantastic customer service!"
Ben Moore, Online Media Manager
"It has made us more productive"
"A fluent workflow has increased our productivity by over 15% ... and that simply relates back to better file management."
Michael McGlade, CEO
"Easy & convenient for my customers"
"AceFurnace is an engineering design and consultancy service. A lot of what we do is 3D CAD design, fluid flow simulation and plant condition surveys on things like incinerator plant, power station boilers and thermal processing equipment. Large sets of CAD files, images and lengthy reports need to be securely transferred between AceFurnace and its customers and suppliers.

Before using Media Lightbox, we had a lot of trouble with rejected email because of file size and type. Frequent corruption of CAD files in transmission was common, meaning the 3D design models would not open on the recipient’s system. I had even resorted to posting CDs. Media Lightbox solves all these problems. My email system is no longer cluttered by attachments. Complex CAD files seem to upload and download without corruption. I can keep track of who has downloaded what and who can access the stored files without needing to be an IT specialist.

The best thing is that it is easy and convenient for my customers, and I no longer have to worry about how to get a file to where it needs to be."
Gerard Carroll, Director
"Extremely easy to use and well-designed interface"
"As a busy self employed designer, time truly is money to me. It was nice therefore to come across Media Lightbox, an ftp site with an extremely easy to use and 'well designed' interface. It has been a stable and consistent platform for both myself, my clients, and our suppliers both in the UK, Asia and around the world.

One particular client has insisted that I upgrade from the free service which has been in use since August 2009. Having worked for this company whose exacting demands I have experienced for over six years, I can think of no greater compliment to you, thank you."
Steve Lewis, Owner
What is Media Lightbox?
Media Lightbox allows individuals or large companies to store, share and manage their files online.
Media Lightbox users are able to backup their important files online. The most common formats are doc, pdf, ppt, jpg and zip.
Using Media Lightbox you'll be able to overcome the unmanagable mess of email and the slow upload/download speeds that accompany it. Manage your digital assets with ease, knowing that they are safe and backed up 24/7!
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